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Jurisdiction Nuances in AIFMD Reporting

By February 4, 2020 No Comments
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Jurisdictional nuances for AIFMD Annex IV reporting

The Alternative Investment Fund Managers Directive (AIFMD) Annex IV transparency reporting requirements pose a significant challenge for EU-based alternative investment fund managers (AIFM) and non-EU-based managers who market alternative investment funds (AIF) within the European Union.

Each AIFM is solely responsible for understanding the specific nuances of regulators’ requirements and reporting needs. The transparency reporting process requires precise information about AIFMs and the AIFs being managed separately in each jurisdiction where the fund is marketed. Due to the numerous reporting jurisdictions based on AIFM domiciles, managers can face an additional challenge when submitting the requirements given the complexity of various structures, formats and submission platforms.

In this article, we have detailed the relevant information needed when submitting these reports across the most commonly marketed jurisdictions.

Jurisdiction Luxembourg
XML Naming Format AIFM – AIFREP-EIIIIIIII-ANNNNNNNN-FMMMMMMMM-CCCCCCCC-MAN-YYYYMMDDHHMMSS.xml
AIF – AIFREP-EIIIIIIII-ANNNNNNNN-FMMMMMMMM-CCCCCCCC-AIF-YYYYMMDDHHMMSS.xml
Glossary E – Entity type of sender, Can be one of P, B, I, S, K and 1
IIIIIIII – Identification number of sender
A – Entity type of AIFM, constant and A always
NNNNNNNN – Identification number of AIFM
F – Entity type of AIF (Is always F for AIFM, is either of K, O, V for AIF)
MMMMMMMM – Identification number of AIF, 0 is case of AIFM
CCCCCCCC – Sub Fund number, 0 incase of AIFM
YYYYMMDDHHMMSS – Year, Months, Date, hours, minutes, seconds convention
Final Submission File type Zip
Naming Convention of Submission File AIFM – AIFREP-EIIIIIIII-ANNNNNNNN-FMMMMMMMM-CCCCCCCC-MAN-YYYYMMDDHHMMSS.zip
AIF – AIFREP-EIIIIIIII-ANNNNNNNN-FMMMMMMMM-CCCCCCCC-AIF-YYYYMMDDHHMMSS.zip
Filing System E-File & SOFiE SORT – ATLAS
Helpdesk/Email http://www.cssf.lu/en/contact/
Regulator CSSF
Jurisdiction Ireland
XML Naming Format AIFM – AIFMCode_YYYYMMDD_AIM.xml
AIF – AIFMCode_YYYYMMDD_AIF.xml
Glossary AIFMCode – Alphanumeric Code as present in Jurisdiction Config
YYYYMMDD – Date of reporting the filing
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System ONR
Helpdesk/Email enquiries@centralbank.ie
+353 (0)1 224 5800
Regulator Central Bank of Ireland
Jurisdiction Finland
XML Naming Format envelope – header_<module>_<typeofreportinginstitution>_<reportingentityId>_<period>.xml
encrypted envelope – header_<module>_<typeofreportinginstitution>_<reportingentityId>_<period>.encrypted.xml
AIFMD report – <module>_<typeofreportinginstitution>_<reportingentityId>_<period>.xml
encrypted AIFMD report – <module>_<typeofreportinginstitution>_<reportingentityId>_<period>.encrypted.xml
submission file – container_<module>_<reportingentityId>_<period>.zip
submission file including several submission files – <AIFMD>_<id>.zip
Glossary header – ID of the envelope: header
<module> – AIFM report: AIFM or AIF report: AIF
<typeofreportinginstitution> – Type of reporting institution of AIFM
<reportingentityId> – ID of the AIFM (LEI/TK-tunnus/Y-tunnus)
<period> – date of reported information (yyyymmdd)
<container> – ID of the submission file: container
AIFMD – ID of a file containing several submission files: AIFMD
<id> – free-form ID, e.g. consecutive number
Final Submission File type Zip
Naming Convention of Submission File <AIFMD>_<id>.zip
Filing System Jakelu Distribution service
Helpdesk/Email AIFMDReportingHelpdesk@fiva.fi

Email
Test Environment email ID: TK_rahoitus@bof.fi

Prod Submission Email id – RAHOITUS@bof.fi

Regulator FIN-FSA
Jurisdiction Sweden
XML Naming Format AIFM – AIFM_SWEDEN_FormId.xml
AIF – AIF_SWEDEN_FormId_FundId.xml*Separate xml for each AIF
Glossary FormId – free-form ID, e.g. consecutive number
FundId – free-fund ID, e.g. consecutive number
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System FI Periodic Reporting Portal
Helpdesk/Email finansinspektionen@fi.se
+46 8 408 980 00
Regulator Finansinspektionen
Jurisdiction Denmark
XML Naming Format AIFM – IAMLegalName_AIFMNationalCode.xml
AIF – IAF1FundName_AIFNationalCode.xml
IAF2FundName_AIFNationalCode.xml
Note: IAF1, IAF2, IAF3 represent sections 24(1), 24(2) and 24(4) respectively
Glossary
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System FIONA
Helpdesk/Email fiona@ftnet.dk
+45 33 55 82 82
Regulator National Bank of Denmark
Jurisdiction United Kingdom
XML Naming Format AIFM – AIFM_UNITED KINGDOM_FormId.xml
AIF – AIF_UNITED KINGDOM_FormId.xml
Glossary FormId – free-form ID, e.g. consecutive number
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System Gabriel
Helpdesk/Email firm.queries@fca.org.uk
GABRIEL.TEST@fca.org.uk;
Regulator FCA
Jurisdiction Germany
XML Naming Format AIFM – AIFM_GERMANY_FormId.xml
AIF – AIF_GERMANY_FormId.xml
Glossary FormId – free-form ID, e.g. consecutive number
Final Submission File type Gzip
Naming Convention of Submission File AIFM – AIFM_GERMANY_FormId.xml.gz / AIFM_GERMANY_FormId.gz
AIF – AIF_GERMANY_FormId.xml.gz / AIF_GERMANY_FormId.gz
Filing System BaFin Internal Portal
Helpdesk/Email Support-AIFMD-Report@bafin.de,
mvp-support@bafin.de
Regulator BAFIN – Germany
Jurisdiction Norway
XML Naming Format AIFM – <Manager’s FT identification number>_DATMAN_NO_<6-digit sequence number>_YY.xml
AIF – <Manager’s FT identification number>_DATAIF_NO_<6-digit sequence number>_YY.xml
Glossary <Manager’s FT identification number> – 10-digit alphanumeric AIFM specific number
<6-digit sequence number> – Numbers like 000001, 000002 and so on
<YY> – Year of submission like 18 for 2018
Final Submission File type Zip
Naming Convention of Submission File AIFM – <Manager’s FT identification number>_DATMAN_NO_<6-digit sequence number>_YY.zip
AIF – <Manager’s FT identification number>_DATAIF_NO_<6-digit sequence number>_YY.xml
Filing System ALTINN
Helpdesk/Email post@finanstilsynet.no
Regulator Financial Supervisory Authority of Norway
Jurisdiction Cyprus
XML Naming Format AIFM– {TRS username}_DATMAN_CY_XXXXXX_YY
AIF– {TRS username}_DATAIF_CY_XXXXXX_YY
Glossary {TRS username} – TRS username for the XML file is the username of the TRS credentials, in capital letters,
given to the AIF Manager by the CySEC after request.
XXXXXX – It denotes a unique six-digit sequence number that the AIFM will give to the file. This sequence number changes every time there is a new submission. The uniqueness of this number applies to cases that the AIFM corrects a previously erroneous file. This six-digit can be any number that the AIFM wishes as long as the above requirements are met.
YY – this denotes the year (in a two-digit format) that the submission is made. For example all the submissions in 2016 should have the ‘16’ numbering the end of the reporting period of the xml file.
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System Through SFTP
Helpdesk/Email supervision@cysec.gov.cy
Regulator Cyprus Security and Exchange Commission
Jurisdiction Netherlands
XML Naming Format AIFM – AIFM_NETHERLANDS_FormId.xml
AIF – AIF_NETHERLANDS_FormId_FundId.xml
Glossary FormId – free-form ID, e.g. consecutive number
FundId – free-fund ID, e.g. consecutive number
Final Submission File type XMLs
Naming Convention of Submission File Same as XMLs
Filing System
Helpdesk/Email DeNederlandscheBank@dnb.nl
Regulator De Nederlandsche Bank
Jurisdiction France
XML Naming Format Company_FileType_AMF_Sequence_Year. xml
Glossary Company = Manager’s AMF Identifier
FileType is a 6 character string. This field identifies the type of data contained in the file:
– “DATMAN” for a manager reporting file; (AIFM)
– “DATAIF” for an FIA Reporting file; (AIF)
Sequence is a 6 character numeric sequence. This number is incremented each time a newsent file is. It can start again at 000000 after 999999.If the same file is returned several times, a new sequence number is supplied
Year is a 2-digit integer that contains the year of the Reporting period for which the file was generated.
Final Submission File type XMLs in Zipped Folders
Naming Convention of Submission File Company_FileType_AMF_Sequence_Year. Zip
Company_FileType_AMF_Sequence_Year. xml
Filing System GECO
Helpdesk/Email info@afm.nl; aifm@amf-france.org
Regulator AMF

In addition to the above list, there are numerous other jurisdictions with their own set of reporting formats and variances, making it imperative for managers to keep themselves abreast of the latest technological advancements available for regulatory reporting.

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