Expense Allocation System (EAS)™
By IntegriDATA, an Indus Valley Partners company
Manual expense allocation causes delays, misallocations, and increased regulatory scrutiny. This is why leading asset managers trust the Expense Allocation System (EAS)™ by IntegriDATA, an Indus Valley Partners company.
EAS™ automates allocation rules, reduces the risk of errors, and ensures full compliance, enabling asset managers to streamline expense allocation processes regardless of portfolio size or complexity. Together with digital-first IVP Accounts Payable Services, EAS helps firms streamline invoice processing at scale without compromising control.
Case Study
A $40 BN Private Fund Manager Streamlines Expense Allocation with IVP
Brochure
Automate accurate, defensible and transparent Expense Allocation System
Fact Sheet
Expense Allocation Automation: From Manual Spreadsheets to Seamless Processes
KEY BENEFITS
Expense Allocation Automation
Set up allocation rules across funds, deals, and segments that can be reused across invoices. Integrate with leading T&E and AP systems using pre-built connectors. Capture invoices with AI-enabled extraction to improve accuracy and accelerate processing.
Robust Reporting
Instantly generate spend and allocation reports for management or compliance with powerful reporting and customizable options in all major formats, including CSV, Excel, and JSON. Tailor Power BI dashboards and data grids for individual users.
Trusted Compliance
Prevent misallocation penalties by automating allocation policies. EAS provides a complete audit trail, detailed allocation practices, and exception reporting to meet fiduciary duty and SEC expectations for seamless auditor review.
Higher Accuracy
Automatically calculate and apply sharing percentages to eligible funds, consolidating AP firmwide for accurate reporting. EAS also supports flexible allocation rules to detect and correct discrepancies.
Increased Efficiency
Allocate expenses instantly and integrate with internal accounting systems to automatically book expenses to the general ledger, speeding up payment processing and management company reimbursement.
Enhanced Transparency
EAS provides investor disclosures for passthrough expenses, accurate tracking of dead deal costs, and a reliable framework to ensure allocations align with fund agreements and policies.
What’s Possible with Expense Allocation System
Intelligent Invoice OCR
Expense Allocation
Digitized LPA Expense Policies
Vendor Management
Fund Billing and Reimbursements
Vendor Payments
Dynamic Reporting
Budgeting
Accounts Payable Tracking
Expense (T&E) Capture and Tracking
Contract and Services Management
GL & Payment System Integrations
Key Capabilities
Expense Allocation Simplified
Intelligent Invoice Capture
Leverage AI-enabled invoice extraction to automatically capture, validate, and centralize firmwide AP Invoices
Vendor/Contract Management
Manage vendors, services, and agreements with alerts for expirations, renewals, and more.
Automated Allocation Rules
Automate allocation processing across funds, deals, management companies, projects and more. Allocate through complex fund structures with multiple levels using industry built logic.
Expense/Fund Cap Management
Configurable expense cap controls with real-time visibility and automated compliance—streamline allocations and enhance transparency.
Digitized LPA Expense Allowability Policies
Digitize fund and deal expense policy to ensure allocations align with governing fund documents.
Smart Workflows
Tailor dynamic approval workflows to your needs and approve allocations remotely by email.
Q&A Communication Feature
Centralized Q&A hub captures all invoice-related communications—email or in-app—for complete auditability and transparency.
1099 Vendor Reporting
Centrally store and track 1099 eligible vendors and spend. Automatically produce 1099-NEC reports for seamless filing with the IRS.
Invoice Payments
Generate NACHA-compliant ACH files to automate vendor payments directly through your banking partners. Integrate with the IVP Cash Management Solution for outbound wire requests.
Fund Billing and Reimbursement
Automatically generate fund or portco reimbursement invoices, with FX-enabled consolidation into a single reporting-currency invoice.
Embedded BI Reporting
Integrated BI tools deliver actionable insights with dynamic charts, trend analysis, and management-ready reports—all within EAS.
Budgeting
Add budgets at the agreement/ contract level and roll up and view spending by vendor or department. Track budgets to actual invoices for enhanced visibility.
Base/Driver Workflow Approvals
Approve sharing metrics upon upload to validate accuracy before allocations—minimizing errors and accelerating analysis.
3rd Party Integrations
One-click booking and posting of transaction and allocation details into downstream systems and administrators. Providing seamless connectivity with Corporate/Fund general ledgers and administrators.
Native API Library Suite
Comprehensive API suite for seamless data integration—insert, update, or extract invoices, expenses, allocations, and reference data for full straight-through processing with EAS.
Cloud SaaS Hosting
Secure, SOC 2 Type 2 certified cloud hosting eliminates IT overhead—scalable, reliable, and hassle-free infrastructure management.
Consolidate Expense Management in One Place
IVP Explorer
Finding The Right Solutions
IVP’s offering has the breadth found at the largest global, multi-line technology providers combined with the specialized knowledge, innovation, and service found at leading boutiques.
Frequently Asked Questions
What makes the Expense Allocation System different from manual or spreadsheet-based allocation processes?
+How does this expense allocation solution support SEC compliance, audit readiness, and regulatory reporting?
+Can the Expense Allocation System handle complex allocation methodologies and multi-entity, multi-fund structures?
+Can allocation rules be customized or automated, and what scheduling frequencies are supported?
+How does the system manage approval workflows, audit trails, and transparency across allocation activities?
+What data can the system ingest, and how does it integrate with ERP and accounting platforms?
+How does the platform ensure accuracy, efficiency, and secure deployment at scale?
+RESOURCES FOR GROWING YOUR FIRM
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