IVP EXPENSE MANAGER
Expense Allocation Simplified
Automate expense allocation with flexible, customizable rules that can be
applied consistently to improve accuracy and regulatory compliance
Expense allocation is a critical process for private equity, hedge funds, pension funds and other asset managers. Typically, the middle or back office team manages invoice capture, approval, and allocation manually using spreadsheets, which can be operationally complex due to fund expense rules that differ from fund to fund. As a result, manual allocations are time-consuming, resource-intensive, and susceptible to human error—all of which raise operational risks.
IVP Expense Manager streamlines allocations, codifying complex and fund-specific rules so users can follow them automatically. It allows in-house teams to process most allocations quickly, and devote more resources to exception handling. Plus, the solution keeps a detailed audit trail of all actions for total transparency. In other words, IVP Expense Manager gives asset managers the ability to improve accuracy and efficiency, reduce the risk of errors, and ensure full compliance.
End-to-end workflows can be set up to handle custom invoice processes, including data input and soft and hard checks for approvals, to improve overall efficiency.
IVP Expense Manager comes with pre-configured adapters for Concur, Workday, GP, NetSuite, and other popular platforms as well as support for file-based integration and bulk expense uploads.
The solution supports complex allocation rules and methods, including those based on AUM, NAV, capital, or other metrics, to reduce the need for manual intervention and the risk of human error. Rules are template-based, so they can be set up once and used consistently. These rules also make it easy to include new funds or legal entities in the allocation process.
Pre-defined financial and operational dashboards make it easy to track and report value and volume of expenses. Review compliance checks, vendor analytics, and expense reviews alongside allocation visualizations for multi-layered structures.
IVP Expense Manager provides comprehensive support for paying vendors or directly reimbursing management companies. It can handle intercompany invoices, reimbursement wires, allocation corrections, time tracking, and headcount-based allocations.
IVP’s Expense Manager helps automate the expense allocation process for $10B credit fund.
Automate expense allocation and ensure compliance to fund expense policies.
Managers that currently rely on manual processes significantly increase their risk of costly errors. These complexities have pushed many managers to
In fact, the SEC recently charged a NY-based private equity fund with conflicted expense reimbursement.
Six key factors to keep in mind when selecting an expense allocation solution
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