Expense Allocation System (EAS)™
By IntegriDATA, an Indus Valley Partners company
Manual expense allocation causes delays, misallocations, and increased regulatory scrutiny. This is why leading asset managers trust the Expense Allocation System (EAS)™ by IntegriDATA, an Indus Valley Partners company.
EAS™ automates allocation rules, reduces the risk of errors, and ensures full compliance, enabling asset managers to streamline expense allocation processes regardless of portfolio size or complexity. Together with digital-first IVP Accounts Payable Services, EAS helps firms streamline invoice processing at scale without compromising control.
Case Study
A $40 BN Private Fund Manager Streamlines Expense Allocation with IVP
Brochure
Automate accurate, defensible and transparent Expense Allocation System
Fact Sheet
Expense Allocation Automation: From Manual Spreadsheets to Seamless Processes
KEY BENEFITS
Expense Allocation Automation
Set up allocation rules across funds, deals, and segments that can be reused across invoices. Integrate with leading T&E and AP systems using pre-built connectors. Capture invoices with AI-enabled extraction to improve accuracy and accelerate processing.
Robust Reporting
Instantly generate spend and allocation reports for management or compliance with powerful reporting and customizable options in all major formats, including CSV, Excel, and JSON. Tailor Power BI dashboards and data grids for individual users.
Trusted Compliance
Prevent misallocation penalties by automating allocation policies. EAS provides a complete audit trail, detailed allocation practices, and exception reporting to meet fiduciary duty and SEC expectations for seamless auditor review.
Higher Accuracy
Automatically calculate and apply sharing percentages to eligible funds, consolidating AP firmwide for accurate reporting. EAS also supports flexible allocation rules to detect and correct discrepancies.
Increased Efficiency
Allocate expenses instantly and integrate with internal accounting systems to automatically book expenses to the general ledger, speeding up payment processing and management company reimbursement.
Enhanced Transparency
EAS provides investor disclosures for passthrough expenses, accurate tracking of dead deal costs, and a reliable framework to ensure allocations align with fund agreements and policies.
What’s Possible with Expense Allocation System
Intelligent Invoice OCR
Expense Allocation
Digitized LPA Expense Policies
Vendor Management
Fund Billing and Reimbursements
Vendor Payments
Dynamic Reporting
Budgeting
Accounts Payable Tracking
Expense (T&E) Capture and Tracking
Contract and Services Management
GL & Payment System Integrations
Key Capabilities
Expense Allocation Simplified
Digital Fund Agreements
Digitize fund expense policy to ensure allocations are always made according to fund agreements.
Allocation Intelligence™
Automate expense allocation decisions to improve efficiency in large private equity and hedge funds.
Smart Workflows
Tailor dynamic approval workflows to your exact needs and approve allocations remotely by email.
Deal Allocations and Reallocations
Allocate expenses to deals and instantly reallocate when deals close or break.
Sharing Percentage Calculations
Dynamically calculate and apply sharing percentages using AUM, NAV, or any other metric.
Invoice and Receipt Capture
Automatically capture emailed invoices and receipts for easy management and approval.
Reporting
Consolidate expenses firmwide, visualize data, and identify expense patterns rapidly.
Intelligent Invoice OCR
Automatically scan invoices, extract key data, and load extracted details into EAS.
Vendor Management
Manage vendors, services, and agreements with alerts for expirations, renewals, and more.
Fund Billing and Reimbursement
Automatically create and send fund invoices to expedite reimbursement.
Leading Support
Enjoy the industry’s best support provided by subject matter experts based out of New York City.
Soft Dollar
Track balances, allocate, and pay expenses using soft dollars.
Auditing
Track every allocation and user action for robust audit reporting.
Automated Allocation
Automate allocation processing for every method, including fixed, dynamic, direct, and multi-level.
Integrations
Integrate with accounting and expense systems to collect expenses, pull metrics, and post journal entries for true straight-through processing.
Consolidate Expense Management in One Place
IVP Explorer
Finding The Right Solutions
IVP’s offering has the breadth found at the largest global, multi-line technology providers combined with the specialized knowledge, innovation, and service found at leading boutiques.
Frequently Asked Questions
What makes the Expense Allocation System different from manual or spreadsheet-based allocation processes?
+How does this expense allocation solution support SEC compliance, audit readiness, and regulatory reporting?
+Can the Expense Allocation System handle complex allocation methodologies and multi-entity, multi-fund structures?
+Can allocation rules be customized or automated, and what scheduling frequencies are supported?
+How does the system manage approval workflows, audit trails, and transparency across allocation activities?
+What data can the system ingest, and how does it integrate with ERP and accounting platforms?
+How does the platform ensure accuracy, efficiency, and secure deployment at scale?
+RESOURCES FOR GROWING YOUR FIRM
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